For a variety of reasons, people transition from paper forms to mobile forms. These include boosting productivity and reducing operational costs.
In today’s business world, digital forms on smartphones and tablets are no longer a fad, they’re the norm. It’s a race against the clock for companies that are still utilizing paper forms to keep up with their mobile-savvy rivals.
Benefits of Using a Mobile Form
Even though the information was scarce yesterday, we’re getting there. Field workers’ ability to capture data on mobile devices and send it instantly with a button click is game-changing. Workers must return their paper forms for transcription and filing to the office instead of utilizing a fax machine on the working site, and they must find these forms again in the event of an audit. By using a mobile form app, out-of-the-the-field workers can submit forms to a back-office or digital storage location with a single button press.
It’s a game-changer for firms to deploy mobile forms. Submitting a single click transports data from your office to the field, minimizing data entry and reentry, paper transportation, tedious paperwork, and storage expenses. Mobile forms are being used. Salesforce, Google Drive, SharePoint, Box, Dropbox, and QuickBooks are just some of the destinations that can be sent data to.. So, what’s the final outcome? It is possible to save both time and money by incorporating mobile forms into your business processes and decreasing data gathering errors.
Employees in the field are more informed and accountable as a result of the installation of the mobile forms app. Automated distribution of the most recent mobile forms to field staff, as well as email and SMS notifications triggered by data submissions, are all possibilities. Managers may keep track of who and where forms are being filled out using a single sign-on, GPS location, and a time stamp. Managers can also set access rights for specific forms and data for specific individuals or groups.
SEARCH FOR ACTIONABLE INFO
Written entry forms and checkboxes are limited in what they can tell you. There is more to data collection than simply answering yes or no questions or writing anything down. Having the ability to take images, record audio or video, sketch on them, and scan barcodes are essential to collecting data. As a result of this, you will be able to reply more effectively to your colleagues, customers, partners, or regulatory authorities when you have access to better multimedia information. Improved accountability and compliance can be achieved through the use of date and time-stamped data.
ADVANCED TREND TRACKING
There is an increase in the ability to analyze the data since acquired mobile data is better organized and can be accessed fast. Data collected in the field can be tracked and compared with information from other sources using ProntoForms’ Enterprise service. As a result, CEOs and other stakeholders may get their hands on critical business data in a matter of minutes.