A business can operate in any environment as long as it offers solutions to the people and makes profits. Most of the time, entrepreneurs choose to relocate to a new office location due to various reasons. It could be an expansion of the business, downsize, change of operations, among other reasons.
No matter the reason, it’s crucial to ensure that your relocation is of importance to your business. Put in all the mind and powers to ensure that the transition is smooth. Below is a relocation guide that will give you a smooth transition.
Step 1: Choose the New Location
Once you make up your mind to move from your current place, the first step is to choose your preferred location. Depending on the need to relocate, you’ll need to ensure that you chose the location for the same reasons. For instance, if your motivation is on saving costs, you need to choose a location with low overhead costs.
When choosing the location, be conscious of your budget. Ensure you focus on getting a facility that will be suitable for your demand. Below are additional considerations.
- How will the geographical location impact your business?
- Is the location suitable for your employee commute to work?
- How far are your loyal customers?
- How will you retain your existing customers after the relocation?
Step 2: Break the News to Your Employees and Stakeholders
Notify your employees, clients, vendors, and the press. You’ll need to pass the information across to the various categories in a different way. There would be various reactions both from your employees and the stakeholders.
Your employees need to get first-hand information. Hearing it from third parties could stir anxiety. The announcement needs to be aired out in a precise manner. It could be in written form. Define to the employees any expectations and possible changes that could affect the company operations.
Ensure you pass the information positively to your customers. How you do it will determine whether the customer chooses to continue with your relationship. Will you be able to continue offering your services to them? Do you think there will be late supplies, or you’ll keep up with the same routine? Explain all this in detail and give them your new location.
Inform your vendor s about your need to relocate. It could mostly affect product vendors who need to supply the goods physically. But if you have virtual ones who provide services, you might not need to inform them.
Let your press team stay afloat about your relationship. Give them the exact details and the place you’re relocating to. Prior information to the press will help you control the narratives about your relocation.
There are authorities that you’ll need to inform about your intention to relocate. It could be your lawyers, and other reputable sources are aware of it. Review the WARN ACT with the help of your lawyer.
Step 3: Identity a Mover Company
Some companies offer relocation services for corporates. It may not be possible for you to move on your own. Identify a suitable and reputable moving company so that you get quality services. Regardless of your office location, some moving companies offer services at a far distance.
Step 4: Make a Plan
Relocation is not a small task. It can take you an extended period if you don’t plan well. So, create a plan so that you have a smooth transition. Some of the things to consider in the plan are:
- What are the relocation dates?
- When is the right time for the company based on its current activities?
- What’s your budget?
- Who’s responsible for the smooth relocation process?
- Will the employee relocate? How and when?
Step 5: Make a Checklist
Make a checklist of your relocation. You’ll need to break down different items for easier delegation. The list could include the moving team, people to consult, what you strive to achieve in your new office location, your budget, and the new place’s overall design. Once you have all the above in mind, it will be the right time to move.
Relocation comes with a lot of responsibilities. Business owners need to make close consultation with the responsible parties in the new office location and the old space to arrive at a suitable conclusion for a smooth transition and positively impact the company.