The board of directors at Crown agencies needs to know that their communication tools are powerful and modern, but also totally secure. It doesn’t matter how far apart directors may be — they need to remain connected at all times. Their mandate for better governance and transparency requires them to have the latest technology to make communication and collaboration easy. For these reasons, Crown agencies across North America have turned to board portal software.
Read on to learn about some of the ways Crown agencies have successfully used this software.
Centralized Communication
Ironically, sometimes the sheer variety of different devices on which to communicate ends up making communication more complicated. You can check out this board governance software to see how directors can avoid having to bounce back and forth between email and text messages.
With board portal software, directors can simply use their laptop, desktop, or tablet to communicate with colleagues in one centralized location. Directors will be able to share documents and leave comments or questions in the margins.
Board portal software is cloud-based, which means your directors will always have full access to important board materials on whatever device they prefer. Going paperless saves your company expenses related to couriers, prevents documents from getting lost, and helps reduce your company’s carbon footprint.
Robust Security
You don’t need to read a newspaper for long to find yet another story about a company and even prominent political parties getting hacked. It’s in this context that Crown agencies need software that protects their communications, and potentially the data and information of private citizens.
Board portal software uses advanced encryption and layers of security to guard your sensitive information. Industry leaders always adhere to independent, third-party security requirements for security certifications.
Each individual login is authenticated, so the agency can know that everyone who accessed the system did in fact have clearance to do so. Role-based permissions make it easy to control who in the agency can see which documents.
If an agency-issued device ever falls into the wrong hands, its board portal app can be wiped remotely to prevent a security breach. If the director whose device has gone missing should need to access important board materials, all they need to do is log in from any other device.
Easy to Use Software
If a useful technological feature is too difficult to use, it may as well not exist. Board portal software is designed to be extremely intuitive for even non-technical users, no matter what device they prefer to use most.
The full experience can be had on remote devices without needing a keyboard or a mouse, as board portal software apps use drag-and-drop and finger-swiping technology that are already familiar to most users.
It’s easy to understand how technology that keeps directors connected effortlessly and securely is popular among Crown agencies, which are answerable to the public. But any other organization seeking to promote good governance and transparency would be wise to see how board portal software can also work for them.
