If you go into the offices of one of the millions of small businesses in the USA, there is a good chance you’ll see a fax machine. For decades, these machines have been responsible for sending and sharing documents and allowing for easy communication. Faxing is still relied upon by thousands of different companies in many industries, and online faxing is its evolution to the digital age.
You no longer need a machine to send a fax. Advancements in technology have now allowed for faxes to be sent completely online. And businesses have made the move. This fax company, for example, boasts 10 million customers worldwide! So why are so many businesses making the switch to online faxing? Let’s look at a few reasons why this might be the case.
Faster and More Convenient
One of the main gripes that some people had with traditional faxing methods comes down to speed. Sending documents through a fax machine was great for a while, but it no longer offers the relative speed it used to. Sending faxes via online faxing is incredibly quick and will save your small business a lot of time.
In addition to the speed at which online faxes can be sent and received, the convenience factor also has to be considered. Online faxes can generally be sent from any device, whether it is a computer, tablet or even your phone! As long as you are connected to the internet, you should be able to send and receive faxes without a problem.
This is especially great for teams with remote workers who may not always have a fax machine nearby to send and receive from.
Fax machines are an important part of the success of many businesses, but they have their drawbacks. One of the biggest is that they can be expensive to use. They can use a good amount of energy and cost a fortune to fix and maintain.
Not only that, but you need to spend money on things like paper, ink, and toner in order to continue to bring out the faxes. While the costs of these things can seem minor at a glance, they can certainly add up over time.
Switching to online faxing is affordable, and doesn’t take any sort of large upfront investment. It will have you saving money quickly, while also enjoying the other benefits that online faxing brings over the traditional variety.
To Reduce Paper Usage and Go Green
In the modern day, many companies are opting to go paperless. Not only does this have several potential benefits for your small business, but it is also great for the environment. Unfortunately, going green or paperless when your company uses a traditional fax machine simply isn’t viable. They use a lot of paper, as well as a lot of energy to run and work properly.
However, sending faxes over the internet makes it much easier for companies to go green. There is no paper or extra machinery required, and all faxes can be saved, stored and edited online, without having to print out a single page. Even things like electronic signatures are possible, to reduce the chances of ever needing paper to fax.
Not only that, but the use of online faxing can also save you a lot of space in your office. It will free up all the space that used to be taken up by a bulky fax machine, and also eliminate the need to store paperwork or documents. Many offices are overrun with stacks of paper and old files, which take up a lot of space and simply don’t look very inviting.
In conclusion, many companies are making the switch to online faxing, and this article has outlined a couple of the biggest reasons why.